Released today, Health Information & Attendee Privacy: Getting Back to Meetings and Incentives Safely discusses policies, privacy, and onsite procedures that need to be addressed to help set up meetings and incentive travel programs for success.
“Getting back to meetings, events and incentives is important for our economy, our industry, and for businesses across the globe. Doing so in a way that makes health and safety a top priority will serve to bring meetings back faster and will instill confidence in attendees,” said Stephanie Harris, IRF president. “With increased health protocols and an intensified focus on collecting personal health information from attendees, the meeting organizer has a duty to safeguard both the privacy and the risk of exposure for the attendee.”
As part of their Duty of Care, meeting professionals must work to reduce the risk of COVID-19 transmission and outbreaks at their events. This new IRF report offers insights into approaches to health and safety, as well as how to manage the privacy of information gathered in the pursuit of a safe event. The IRF partnered with Dr. Jonathan Spero of InHouse Physicians and Brenda Rivers of SafeLLC for this report that covers key considerations for hosting a safe event:
- Elements of a Health Security Plan: Protocols include health screening, temperature checks, onsite COVID-19 testing, contact tracing, onsite medical care, and onsite procedures
- Collecting Protected Information: Communicating policies and expectations, data collection, attendee consent, appropriate questions to ask attendees
- Data Privacy Standards: Understanding and maintaining compliance with HIPAA, GDPR, California Law
- Duty of Care: Obligations of the meeting planner, attendees, venues and entities used during the event
To view or download a copy of the full report, visit The IRF’s Health Information & Attendee Privacy: Getting Back to Meetings and Incentives Safely webpage.